California Employee Privacy Policy

Last Updated: 01-25-2024

Dewberry and its affiliates (collectively, “Dewberry,” “We,” “Us,” or “Our”) developed this Employee Privacy Policy (“Policy” or “Privacy Policy”) to provide prospective, current and former employees, owners, directors, officers, members, contract employees, and/or temporary employees residing in California (“Employees” or “You”) with information about our Privacy practices including collection, usage, disclosure, sale, and retention of your personal information.  This Privacy Policy supplements the information contained in the Dewberry Privacy Policy posted on our website at https://www.dewberry.com/privacy-policy.

For purposes of this Policy, “Personal Information” means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to you.

Categories of Personal Information We Collect

We have collected the following categories of your Personal Information within the last twelve (12) months, or we reasonably anticipate collecting the following categories of your Personal Information:

• Identifiers, such as your name, postal address, email address, Social Security number, driver's license number, bank account number, personal phone number, account log-in, or similar identifiers.
• Characteristics of Protected Classifications under California or Federal Law, such as race, citizenship, or veteran or military status.
• Biometric Information, such as fingerprints.  Some of our work requires employees to have security clearance from the US Department of Defense.  In this case, we may collect your fingerprints and pass them to the Department of Defense.  The Department of Defense will use the fingerprints in conducting a background check.  We do not retain or use this sensitive personal data for our own purposes, nor do we sell it.
• Internet or Other Similar Network Activity, such as your browsing and search history.
• Geolocation Data, such as GPS coordinates.
• Sensory Data, such as security camera recordings.
• Professional or Employment-Related Information, such as your application for employment, background screening information, professional registrations and certifications, government security clearance status, emergency contact information, information processed to administer pay and benefits, training information, education information, professional licenses, and all other information associated with your employment by us.
• Inferences Drawn from other Personal Information to create a profile reflecting your preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
• Sensitive Personal Information, such as your health information; your Social Security, driver’s license, state identification card, or passport number; your precise geolocation; your racial or ethnic origin; your religious or philosophical beliefs; or the contents of Your personal email and text messages.  Dewberry does not use or disclose Sensitive Personal Information for purposes other than those specific in Section 7027(m) of the CCPA Regulations or to comply with federal, state, or local laws.

Categories of Sources of Personal Information

We may collect the Personal Information described above from one or more of the following sources:

• You - Much of the Personal Information we have about you comes directly from you or is provided at your direction.
• Your work devices such as computer and Dewberry provided phone
• Internal sources - We generate some of your Personal Information, such as your employee number, payroll and benefits data, performance reviews, facility and equipment access records, and internal investigation documents.
• Government Agencies and Courts - We may collect information about you from government agencies or courts in connection with legal proceedings.
• Our Third-Party Service Providers - We receive information about you from our affiliates and third-party service providers, including those providing HR services, physical and logical security services, telematics services, and background checks.
• Your Previous Employer - We may collect information about you from your previous employer(s) when you apply for a position at Dewberry.
• Other Individuals - All Dewberry vehicles are equipped with a sticker that identifies the vehicle and provides a phone number for a Dewberry call center number.  We may receive both complaints and compliments regarding your driving behavior while driving a Dewberry vehicle.
• Online Sources - When you apply for a position at Dewberry, we may collect information about Y\you from online sources, such as LinkedIn and Indeed.

Purposes for Collecting Personal Information

We may use the above-described categories of Personal Information for one or more of the following business or commercial purposes:

• To hire, develop, and manage you.
• To support business development, client proposals, and engagements.
• To plan and administer your compensation and benefits.
• To provide you with software, tools, and other assets, and to ensure appropriate use of those assets.
• To monitor and address work-related incidents and injuries.
• To manage employee travel and other work-related expenses.
• To conduct internal investigations, auditing, compliance, and risk management activities.
• To comply with our legal and regulatory obligations, including those that require employers to report certain information or maintain certain records.
• To respond to law enforcement requests, to meet obligations in legal proceedings and government investigations, and as otherwise required by applicable law, court order, or government regulations.
• To help ensure security and integrity to the extent the use of your Personal Information is reasonably necessary and proportionate for this purpose.
• To undertake activities to verify or maintain the quality or safety of a service or device that is owned, manufactured for, or controlled by Dewberry, and to improve, upgrade, or enhance such services or devices.
• As necessary or appropriate to protect the rights, property, or safety of Dewberry, its clients, or others.

Selling and Sharing Personal Information

Dewberry has not sold or shared the Personal Information of employees in the preceding twelve (12) months.  Also, Dewberry has no actual knowledge of selling or sharing the Personal Information of consumers (i.e., California residents) under sixteen (16) years of age.

Disclosing Personal Information

We may disclose your Personal Information to third-party vendors performing operational services on our behalf, including processing employment-related information, payroll processing, administering employee benefits, providing data storage and other IT services, or providing similar services.  We have done this within the last twelve (12) months.  This applies to all categories of Personal Information and all Purposes listed above.

We may disclose certain identifiers, employment-related information (your background and qualifications), and sensory data (your picture) to our clients and prospective clients to support client proposals and engagements.  We have done this within the last twelve (12) months.

We may disclose your Personal Information to websites and applications that enable users to participate in content sharing and social networking (e.g., YouTube, LinkedIn, Facebook).  We have done this within the last twelve (12) months.

We may disclose your Personal Information to governmental entities and third parties to meet regulatory requirements or in connection with legal matters or potential reorganization.  We have done this within the last twelve (12) months.

We have not disclosed Personal Information for the purpose of direct marketing and will not do so in the future.

Retention of Personal Information

We retain your personal information (all categories unless mentioned below) for a period determined by your status and legal requirements.  We retain the personal information of applicants for as long as necessary to comply with legal requirements.  We retain the personal information of employees throughout their employment, and for any additional period required by applicable law.  Currently, California law requires retention of this data for at least four (4) years following termination of employment or the non-hire of an applicant.  We will not retain personal information longer than is reasonably necessary for the purposes disclosed above.

We retain some personal information, such as security camera footage and IT logs, for brief periods determined primarily by availability of storage media and internal policies.

Your Privacy Rights

Privacy laws in certain states, including California, provide certain rights for individuals.  Those rights may include, based on your geographic location, the following:

• Right to Know – You may ask us to provide a description of the Personal Information we have collected about you and to access the specific pieces of information.
• Right to Correct – You may ask us to correct any inaccuracies in the Personal Information we have collected.
• Right to Delete – You may ask us to delete the Personal Information we have collected.
• Right of Portability – You may ask us to provide a copy of the Personal Information that you have previously provided to us in a portable and readily usable format.
• Right to Opt-out – You may ask us not to process your Personal Information for the purposes of targeted advertising or profiling.  You may ask us not to sell or share your Personal Information.
• Right to Non-Discrimination – We will not discriminate against you for exercising these rights.
• Right to Limit Use and Disclosure of Sensitive Personal Information – You have the right to limit the use and disclosure of your Sensitive Personal Information.

If you wish to exercise one or more of these rights, please send an email to [email protected] or call us at 1-855-330-886.  We may, under applicable law, require additional proof of your identity.  You may designate an authorized agent to make a request for you.  If you use an authorized agent, we may require the agent to submit proof that they are authorized to act on your behalf.

Privacy Policy Updates

We may update this Policy from time to time to address changes in our practices, and as technologies and laws change.  If we make changes to this Policy, we will post an updated version with a revised “Last Updated” date at the top.

How to Contact Us

If you have questions, complaints, or any need for assistance relating to your Personal Information, you may contact our Chief Compliance & Human Resources Officer by email at: [email protected], by phone at: 855-330-8863, or by writing to us at the following address:

Dewberry
Attention: Chief Compliance & Human Resources Officer,
8401 Arlington Boulevard
Fairfax, Virginia 22031